Fixed-Fee Bookkeeping for Property Managers & Small Businesses | Ledgermere
Behind on your books? Catch-up is priced per month behind and finished in 14 working days.Book a free 15-minute review
Ledgermere
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Bookkeeping for Buildium, QuickBooks & Xero

Your books closed on a fixed date every month. Late, and that month is free.

Fixed-fee bookkeeping inside your own Buildium, QuickBooks Online or Xero. Every bank, card and trust account reconciled to the cent, reports you can read in two minutes, and about five minutes a month of your time.

Book a free 15-minute reviewGet a price in 30 seconds
  • Fixed fee in writing
  • No setup fee
  • No contract
  • First month money back
Choose your software:BuildiumQuickBooksXero
October close · Example Property Co. · 212 unitsSent Nov 10, on the agreed date
$286,450Rent collected
$231,870Owner draws
$22,916Management fees
Three-way reconciliation · trust account
Bank statement balance$184,920.55
Buildium bank register$184,920.55
Owner + tenant ledgers$184,920.55
Difference$0.00
38 owner statements releasedDeposits tie to ledger2 questions for you

Example figures. The full reports live in your own software.

Pick your software

We work inside the system you already use. You never switch.

Three platforms, one standard: every account tied to its statement, closed on your date, with a short note on what changed.

For property managers

Buildium

Trust accounts that stand up to an audit, owner statements out on time, and 1099s ready before January 31.

  • Three-way trust reconciliation every month
  • Owner statements reviewed before release
  • Security deposits tied to the ledger
  • Owner and vendor 1099s prepared
Buildium bookkeeping from $450/mo For small businesses & agencies

QuickBooks Online

Clean books, a P&L you trust, and a year-end file your CPA doesn't send back with questions.

  • Every account reconciled to the cent
  • Cleanup of messy or abandoned files
  • Moves from QuickBooks Desktop to Online
  • Stripe, Shopify, PayPal and Square tied out
QuickBooks bookkeeping from $250/mo For UK & US businesses on Xero

Xero

Bank rules that do the work, VAT records ready for Making Tax Digital, and a close you can set a clock by.

  • Bank reconciliation and rules set up properly
  • VAT returns prepared for MTD
  • MTD for Income Tax quarterly updates
  • Dext and Hubdoc receipt capture
Xero bookkeeping from $250/mo
The real cost of messy books

If any of these takes more than a minute to answer, your books are costing you money.

You shouldn't need a finance degree, or a weekend with a spreadsheet, to know whether last month was a good one.

With books closed on a fixed date, every one of these has an answer in your inbox before the month gets busy.

"Does the trust account match the owner ledgers, to the cent?"Buildium · property managers
"Did we actually make money last month?"QuickBooks · Xero
"Why is the bank balance lower than the profit says?"Every business, eventually
"Can owner statements go out on the 10th without me checking each one?"Buildium · property managers
"Is the VAT figure right before we submit it?"Xero · UK
The Fixed-Date Close

Everything that gets in the way of clean books, handled for one fixed fee.

You choose a close date at the start; most owners pick the 10th or the 15th. Here is what usually goes wrong with bookkeeping, and what we do about each one.

"I don't have time for this."Five minutes a month from youOne short list of questions, answered from your phone. The close finishes without you.Included
"My last bookkeeper was always late."Closed on the date we agreeIf a close is late, you don't pay for that month. We carry the risk of the date.Guaranteed
"I never know if the numbers are right."Every account tied to its statementBank, card, trust, Stripe and PayPal. The difference is $0.00 or the close isn't finished.Included
"I can't read the reports anyway."Reports you can read in two minutesP&L, balance sheet and a five-line note on what changed, why, and what to watch.Included
"I don't want to re-explain my business."The same bookkeeper on your fileOne named person who knows your business, and a reply within one working day.Included
"Our categories make no sense."Set-up and chart-of-accounts tidyRebuilt around how your business actually runs, so the reports describe it.Billed alone$250
"Receipts live in a shoebox."Bank rules and receipt captureFeeds, rules and Dext or Hubdoc set up once, so paperwork arrives on its own.Billed alone$150
"Tax time is always a scramble."Year-end pack for your CPA or accountantTwelve closed months, the schedules they ask for and a cover note, sent before they ask.Billed alone$200
One-time work included when you start a monthly planSet-up, receipt capture and the first year-end pack.$600
Three guarantees, in writing

You carry none of the risk. We carry all three.

They're in the engagement letter you sign, from the first close.

On time, or that month is free.

Your close lands on the agreed date. If it's late, you don't pay for that month. Not half price: free. Catch-ups carry the same rule against their written finish date.

To the cent, or we fix it free.

Every account we close ties to its statement. If your CPA or auditor finds one that doesn't, we fix it at no charge and that month is free as well.

First month, money back.

If the first close isn't what you expected, tell us within 30 days and we refund it. No forms and no argument.

Guarantees apply when we have the access and answers we ask for by the dates in your engagement letter.

How it works

From first call to closed books in three steps.

STEP 1

Book a 15-minute call

Tell us your software, your volume and how far behind you are. Or send it on WhatsApp.

Today
STEP 2

Get a fixed quote in writing

A monthly price, a catch-up price if you need one, and the date your books will be current.

Within one working day
STEP 3

Add us as a user. We start.

Add us by Friday and we start Monday. Up to twelve months of catch-up closed within 14 working days.

Next start: Monday
Recent work

What clients asked us to fix, and what we did.

Real engagements. Client names are withheld because our clients' books are nobody else's business.

UK hospitalityQuickBooks → Xero

QuickBooks audited, books moved to Xero, service charge paid properly

Situation
A restaurant business on QuickBooks with a chart of accounts that no longer matched how it traded, and a service charge scheme that had to reach staff correctly through payroll.
What we did
Audited the file, rebuilt the chart of accounts around how the business runs, migrated it to Xero, and documented a TRONC process with payroll run in BrightPay.
Where it stands
The business runs on Xero with categories that describe its own trade, and service charge follows a written process every payroll.
CleanupDext

A year of uncategorized transactions, turned into closed months

Situation
Months of transactions sitting uncategorized, accounts that had never been reconciled, and a meeting in the diary where the numbers had to make sense.
What we did
Pulled receipts and bills in through Dext, reconciled each account to its statement month by month, and sent one list of questions instead of a trail of emails.
Where it stands
Each month reconciled to its statement, receipts attached to the transactions they belong to, and open questions kept on one list.
Marketing agencyXero onboarding

Onboarded to Xero, with a close date from month one

Situation
An agency invoicing by project, with bookkeeping that never kept pace and no reliable view of what a month had earned.
What we did
Set the business up in Xero, connected bank feeds and categorization rules, and started a monthly close on a fixed date instead of whenever there was time.
Where it stands
Feeds and rules do the routine work, and the month closes on the same date every month.
Closed on the agreed dateIf a close is late, that month is free.
Difference of $0.00Every account we close ties to its statement.
A reply within one working dayEvery working day, from the first message.
A fixed fee in writingAgreed before any work starts and fixed for twelve months.
Paperwork before accessNDA and data processing agreement signed before anyone logs in.
Your software, your dataRemove our user and we're out the same day.
The 14-Day Catch-Up

Months or years behind? One fixed price and a finish date.

Up to twelve months behind is closed within 14 working days of access, oldest month first. Longer backlogs get a written finish date. Miss the date and the catch-up is free. Start Monday and twelve months are closed by the following month.

The problem

A property manager with 180 units on Buildium. The trust account was last reconciled in March, owner statements are going out late, and 1099s are due January 31.

What we do
  • Fixed quote in writing: 7 months × $400 = $2,800
  • Oldest month first, each one three-way reconciled
  • One list of questions, answered in an afternoon
The result

Within 14 working days: seven months reconciled, owner ledgers corrected, a 1099 list ready for January, and the Growth plan at $850 a month from the next close, first month free.

Illustrative example using our standard prices.

Pricing

Every price, on this page.

No hourly billing, no setup fee, no contract. Your price is fixed for twelve months.

PortfolioUp to 100 units
$450 /month
  • Operating and trust accounts reconciled monthly (up to 4 bank accounts)
  • Three-way trust reconciliation
  • Owner statements reviewed and released on your date
  • Vendor bills entered and coded
  • Owner and vendor 1099s prepared each January
Book a free review
Most property managersGrowth101 to 300 units
$850 /month
  • Everything in Portfolio, up to 8 bank accounts
  • Security deposit and prepaid rent tie-out
  • Management fee and late fee checks
  • Delinquency report with notes
  • 30-minute monthly review call
Book a free review
Scale301 to 600 units
$1,450 /month
  • Everything in Growth, up to 15 bank accounts
  • Owner distributions prepared for your approval
  • Association budgets against actuals
  • Portfolio report by property and owner
  • Named senior bookkeeper
Book a free review
Buildium catch-up
$250 per month behind

$250 a month behind up to 100 units, $400 for 101 to 300, larger portfolios quoted. Minimum $750. Up to twelve months closed within 14 working days of access. Over 600 units, commercial or association portfolios: a fixed quote after a 15-minute call.

Price it now

Included when you start any monthly plan

About $600 of one-time work, included from day one.
Set-up and chart-of-accounts tidy

Categories rebuilt around how your business runs, so reports describe your business, not the software's defaults.

On its own $250Included
Bank rules and receipt capture

Feeds, rules and receipt capture set up once, so paperwork arrives on its own.

On its own $150Included
Year-end pack for your CPA

Twelve closed months, the schedules they ask for and a cover note, sent before they ask.

On its own $200Included

Prices in US dollars; UK clients pay the equivalent in pounds at the day's exchange rate. Extra bank or card accounts $25 a month each. Pay twelve months up front and get two months free. Not included: income tax returns, payroll processing, paying bills on your behalf, inventory costing, and books for more than one company or entity.

Price it in 30 seconds

What would your books cost?

Your software

A transaction is one line on a bank or card statement. A unit is one rentable door.

Your fixed price
Monthly plan$850/mo
Catch-up$2,800
First monthly close−$850
To get current$2,800

Closed within 14 working days of access.

Book this price
Free 15-minute books review

Pick a time. Leave with a fixed price in writing.

We look at your software, your volume and how far behind you are. Within one working day you get a written quote with a finish date. If we aren't the right fit, we'll say so and point you to someone who is.

  • A fixed monthly price, and a fixed catch-up price if you're behind
  • The date your books will be current
  • The three biggest problems we can see, and how to fix them yourself if you'd rather

We take on four new clients a month, so every close date holds. Next start date: Monday.

  1. 1About your books
  2. 2Pick a time
  3. 3Confirm
Which software are your books in?
What do you need?
Takes about 40 seconds.
Before you ask

Questions owners ask before hiring a bookkeeper.

What does Ledgermere do?

Ledgermere is a fixed-fee bookkeeping firm. We do monthly bookkeeping and catch-up bookkeeping inside your own Buildium, QuickBooks Online or Xero account, reconcile every bank, card and trust account to its statement, and close your books on a date agreed each month. We work with property managers and small businesses in the US and UK.

How much does bookkeeping cost for a small business?

At Ledgermere, QuickBooks Online and Xero bookkeeping is a fixed monthly fee set by transaction volume: $250 a month for up to 100 transactions, $400 for 101 to 250, and $900 for up to 400 with a 13-week cash forecast. There is no setup fee, no hourly billing and no contract.

How much does Buildium bookkeeping cost?

Buildium bookkeeping is priced by the number of units you manage: $450 a month up to 100 units, $850 for 101 to 300, and $1,450 for 301 to 600. Every plan includes monthly three-way trust reconciliation, owner statement review and January 1099 preparation. Larger portfolios get a fixed quote after a 15-minute call.

What is three-way reconciliation?

Three-way reconciliation checks that three numbers agree for a trust account: the bank statement balance, the balance in your accounting system's bank register, and the total of the individual owner and tenant ledgers. Many US states require property managers who hold client money to reconcile trust accounts this way on a regular schedule, and it is one of the first things an auditor or real estate commission examiner asks to see.

What is catch-up bookkeeping, and how long does it take?

Catch-up bookkeeping brings books that have fallen behind up to date. Every missed month is categorized, reconciled to its statements and closed, oldest month first. At Ledgermere, up to twelve months behind is closed within 14 working days of access. Longer backlogs get a finish date in writing before work starts.

Do I have to switch software?

No. We work inside your existing Buildium, QuickBooks Online or Xero account. If you have none yet, we set one up in your name and the subscription stays yours. We also move businesses from QuickBooks Desktop to QuickBooks Online, and from QuickBooks to Xero.

Do you prepare 1099s?

Yes. Each January we prepare owner and vendor 1099s from your Buildium or QuickBooks data, check vendor tax details and payment totals, and send them for your approval before they are filed from your software. Recipients' copies are due by January 31.

What access do you need? Is my data safe?

We need a user login in your accounting software and your statements or read-only bank feeds. We never ask for your bank login. An NDA and a data processing agreement are signed before anyone logs in, and if you remove our user we are out the same day.

Who actually does the work?

A small team of bookkeepers based in Lahore, Pakistan, working inside your own software. One named bookkeeper is responsible for your file, answers your messages and signs off every close, so you never re-explain your business.

Do you file tax returns?

No. Ledgermere is not a CPA firm and does not prepare or file income tax returns. Your CPA, enrolled agent or accountant keeps that work. We do the books, and at year-end they get twelve closed months and a cover note before they ask.

What counts as a transaction or a unit?

A transaction is one line on a bank or card statement; add up last month's lines across all your accounts to see which plan fits. For Buildium, a unit is one rentable door, whether it's a house, an apartment or a commercial suite.

What if I want to stop?

There is no contract. Cancel any month. Your books stay in your software, closed to the last agreed date, and the year-end file comes with you.

Can I talk to you on WhatsApp?

Yes. Message us on WhatsApp for a quote or a quick question, any working day. Clients can also use it for the monthly question list if that's easier than email.

How do I get started?

Book a free 15-minute call on this page, or message us on WhatsApp. You get a fixed quote in writing within one working day. Add us as a user by Friday and we start on Monday.

For accounting firms · white-label

White-label bookkeeping for UK accountancy practices, priced per client file.

We do the bookkeeping and Making Tax Digital quarterly work inside your own Xero or QuickBooks, under your name. Your clients never hear from us. NDA, data processing agreement and the UK international data transfer agreement are signed before anyone logs in.

Next MTD for Income Tax quarterly update deadline: 7 February. Files handed over a week before are back in time.

Book a pilot call
File sizeTransactions / monthPer fileTurnaround
SmallUp to 50£153 working days
Medium51 to 150£304 working days
Large151 to 300£555 working days

Per file, per month. The Pilot Month: up to five files at these prices, and if the work isn't to your standard you don't pay for it.

At a glance

Ledgermere in one paragraph.

Ledgermere is a fixed-fee bookkeeping firm for property managers and small businesses in the US and UK. It does monthly bookkeeping and catch-up bookkeeping inside the client's own Buildium, QuickBooks Online or Xero account, reconciles every bank, card and trust account to its statement, and closes the books on a date agreed each month. If a close is late, that month is free.

Facts on this page last checked .

Software
Buildium, QuickBooks Online and Xero, with Stripe, PayPal, Square, Shopify, Dext and Hubdoc
Services
Monthly bookkeeping, catch-up bookkeeping and cleanups, month-end close, trust account and three-way reconciliation, owner statements, 1099 preparation, VAT and MTD records, software migrations
Who it's for
Residential and association property managers, small businesses and agencies in the US and UK, and UK accountancy practices (white-label)
Buildium pricing
$450 a month up to 100 units, $850 for 101 to 300, $1,450 for 301 to 600; catch-up from $250 per month behind
QuickBooks and Xero pricing
$250 a month up to 100 transactions, $400 for 101 to 250, $900 up to 400; catch-up from $150 per month behind
Turnaround
Monthly close on an agreed date; up to 12 months of catch-up closed within 14 working days; replies within one working day
Guarantees
Late close is free; accounts tie to the cent or the fix and the month are free; first month refunded within 30 days
Not included
Income tax returns, payroll processing, paying bills on the client's behalf
Team
Bookkeepers in Lahore, Pakistan, with one named bookkeeper per client
Contact
Book a free 15-minute call, WhatsApp, or email
Next start date: Monday

Fifteen minutes on a call. Books you never think about again.

Fixed price in writing within one working day. Late close, free month. First month, money back.

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